Administrative Superintendent of Buildings & Grounds Level 3 (Custodial and Skilled Trades) Provisional

GENERAL DUTIES

This is a classified managerial position with four (4) assignment levels. Levels are based upon size of staff and campus:

Under general direction, with wide latitude for the use of independent judgment and initiative, oversees and is responsible for areas such as: cleaning, operating, maintaining, repairing and making improvements to the physical plant and grounds of a campus; the safe and effective operation and maintenance of the campus facilities; reviewing of repair/service requests and making inspections; establishing preventive maintenance plans and standards; the implementation of campus sustainability and energy saving measures; and dealing with outside vendors, contractors, federal, state, local and other entities.

• Assists in, or in the absence his/her supervisor, performs higher level administrative assignments and supervision of staff to ensure the safe and effective operation and maintenance of the plant, mechanical equipment and grounds.
• Serves as a principal assistant to a higher level college executive in one or more areas, such as the cleaning, operation, maintenance, repair and improvements of the physical plant and grounds of a community or senior college.
• Prepares the annual budget for the operation and maintenance of the college buildings and grounds under his/her control.
• Directs buildings and grounds staff in all repair, maintenance, and improvements involving major and minor alterations; directs staff in operation of plant, mechanical equipment and grounds.
• Trains staff in proper procedures involving equipment operation and safety procedures.
• Establishes work standards and procedures.
• Evaluates repair and service requests and makes inspections to determine the need for actual and preventive maintenance.
• Oversees operation and repair of vehicle fleet.
• Plans for the direction the rehabilitation, improvement, and repair work involving alterations to buildings and grounds, such as painting, electrical work, heating, ventilating, and air conditioning plant repairs, plumbing, masonry work, carpentry, gardening, and horticulture work .
• Requisitions, distributes and inspects materials, tools and equipment needed for repairs and maintenance.
• Reviews finished work, time spent, and material used for assigned projects.
• Ensures that waste is properly sorted for recycling or disposal and disposed in the proper manner.
• Is responsible for the proper removal of toxic waste under Environmental Health & Safety Office guidelines.
• Coordinates proper storage of toxic and flammable materials- allots proper space and containers if necessary.
• Assists in making surveys for cost estimates, and checks contractual work in progress for conformance with specifications and blue- prints.
• Contracts for maintenance services agreements and ensures adherence to bid specifications; approves payments.
• Is responsible for guaranteeing adherence to bid specifications and approving payments.
• Prepares bid specification for the performance work by contractors for the rehabilitation, improvement, and repair of buildings and grounds, including areas such as painting, electrical work, heating, ventilating, and air conditioning plant repairs, plumbing, masonry work, carpentry, gardening, and horticulture work.
• Develops and oversees preventive maintenance plans and standards.
• Plans for and directs the rehabilitation, improvement, and repair work involving alterations to buildings and grounds, such as painting, electrical work, heating, ventilating, and air conditioning plant repairs, plumbing, masonry work, carpentry, gardening, and horticulture work or prepares bid specifications for the performance of such work by contractors.
• Guides and oversees the implementation of campus sustainability and energy saving measures.
• Acts as a college representative with outside vendors, contractors, federal, state, local and other entities.

CONTRACT TITLE

Administrative Superintendent Buildings-Grounds

FLSA

Exempt

CAMPUS SPECIFIC INFORMATION

Baruch College Specific Requirements:

This position will primarily oversee the Custodial department, Painters, Carpenters, Exterminator and select Maintenance staff, with five (5) direct reports (2 Assistant Principal Custodial Supervisors, 1 Exterminator, 1 Painting Supervisor and 1 Carpentry Supervisor) working across multiple shifts.

• Create standard operating procedures, including workflows for all functional titles.
• Develop and implement preventative maintenance plans.
• Create process that identifies department and college needs and make recommendations that address staffing, budget and best practices, to satisfy college goals.

MINIMUM QUALIFICATIONS

1. A Baccalaureate degree in a related field of study from an accredited college and four years of related experience of which two years must be progressive full-time managerial/administrative experience dealing with a large staff, in the management and/or operation and maintenance of buildings and grounds such as large hotels, educational complexes, large office buildings, large building or hospital complexes, large gardens or parks; OR
2. A valid New York State Registration as an architect and 3 years of related experience of which 1 year must be full-time managerial/administrative experience as described in ???1??? above; OR
3. A valid New York State professional engineers license and 3 years of related experience of which 1 year must be full-time managerial/administrative experience as described in ???1??? above; OR
4. A valid New York City High Pressure Boiler Operating Engineers license, a four year high school diploma or its equivalent, and six years of related experience of which four years must be progressive full-time managerial/administrative experience as described in ???1??? above; OR
5. A four year high school diploma or GED and 8 years of related experience of which 4 years must be progressive full-time managerial/administrative experience as described in ???1??? above; OR

NOTE: An advanced degree in a managerial field from an accredited college may be substituted for an additional year of managerial/administrative experience.

OTHER QUALIFICATIONS

• Ability to work in a cross functional setting which may include management coverage of other Administrative Superintendents.
• Strong and proven track record of developing, executing and managing large multi shifted, unionized custodial staff.
• High level experience effectively evaluating and managing people, including setting expectations, mentoring and training. Ability to develop and manage a strong, cohesive team. Working knowledge and understanding of union contracts is a must.
• Ability to create cost analysis??? for all building and staffing needs that supports plans to address building deficiencies and custodial operations. Make recommendations to support use of internal staffing or outsourced options. Assist in developing documentation to support soliciting bids for outsourced service contracts. This shall include but not be limited to: determining needs based on campus system evaluations, drafting statement of works, assisting in the bid process and overall project management of contract services.
• Thorough working knowledge of Archibus or similar work request systems.
• Ability to collaborate with department and college peers, as well as:

Department of Buildings (DOB)

Fire Department of New York (FDNY)

Department of Health (DOH)

City University of New York (CUNY)

Dormitory Authority of the State of NY (DASNY)

• Ability to work a flexible schedule.

COMPENSATION

$129,000

BENEFITS

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.

HOW TO APPLY

Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information. Candidates must attach a resume, cover letter.

CLOSING DATE

October 7, 2024 (Revised).

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

Location

Baruch College

About Baruch College (CUNY)

Baruch, a senior college of the City University of New York (CUNY), is located in the historic Gramercy Park/Flatiron district of Manhattan. Baruch has an extremely diverse student body of more than 18,000, many of them first-generation college students. We seek faculty and staff who thrive in multicultural academic environments and are committed to access and excellence in higher education. www.baruch.cuny.edu.

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