Stony Brook, New York
Cincinnati, Ohio
Berkeley, California
Berkeley, California
Main Campus (Liberty Heights)
Posted: 20-Apr-25
Location: Stony Brook, New York
Type: Full-time
Internal Number: 2501588
Position Summary
At Stony Brook Medicine, an Administrative Support Assistant - Nursing Professional Development & Education is a valuable member of our team, who provides administrative and executive support and has the ability to interface with all levels of management throughout the hospital. Qualified candidates will demonstrate superior communication and organization skills while adhering to our high standard of excellence.
The selected candidate will be expected to work IN PERSON/ON SITE in East Setauket 5 days a week.
Duties of an Administrative Support Assistant for Nursing Professional Development & Education may include but are not limited to the following:
- Acts are recorder for meeting minutes; manages meeting invites and distribution groups
- Prepares administrative statistics and reports
- Maintains records for the Division of Nursing staff
- Assists with the entry of statistical data
- Prepares budget, purchasing request, request for travel, and ensures cost analysis for programs are accurate and readily available
- Maintains the calendar of the department Director
- Assists in event planning
- Corresponds with Hospital based educators and managers to maintain work schedules for the Nurse Residents assigned to the transitional pool
- Responsible for assisting with the planning, organizing, coordinating and implementing the administrative operations and educational activities for the hospital employees
- Works independently and is an effective communicator
- Performs other duties as assigned
Qualifications
Required Qualifications: Associates degree. At least 2 years of relevant experience in an administrative capacity. Computer skills with expertise in Microsoft Office Suite. Must be able to effectively interact and communicate with all departmental heads/supervisors on a house wide basis. Ability to work independently, with excellent time management and communication skills. Experience and skill in focusing on details, accuracy, multi-tasking, and follow through.
Preferred Qualifications: Bachelor's degree. Computer skills include experience with Peoplesoft, Lotus Notes, and/or At-Staff. Past experience in healthcare or HR setting. Proficient in Microsoft Office Suite, classroom management software and/or Peoplesoft.
Special Notes: Resume/CV should be included with the online application.
Posting Overview: This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).
If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.
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- Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
- All Hospital positions maybe subject to changes in pass days and shifts as necessary.
- This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
- This function/position maybe designated as "essential." This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.
Prior to start date, the selected candidate must meet the following requirements:
- Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*
- Complete electronic reference check with a minimum of three (3) professional references.
- Successfully complete a 4 panel drug screen*
- Meet Regulatory Requirements for pre employment screenings.
- Provide a copy of any required New York State license(s)/certificate(s).
Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.
*The hiring department will be responsible for any fee incurred for examination.
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Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the University Office of Equity and Access at (631)632-6280.
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Job:Administrative %26 Professional (non-Clinical)