University of Wisconsin-River Falls Department of Facilities Planning and Management
Associate Director, Physical Plant
The University of Wisconsin River Falls, a member of the University of Wisconsin System, is located in scenic west central Wisconsin, 30 miles from the multi-cultural, multi-ethnic cities of Minneapolis and St Paul. Year-round arts, cultural and recreational events are easily accessible from River Falls. UWRF's 6,100 undergraduate and graduate students pursue degrees in four colleges: Arts and Sciences, Education and Professional Studies; Agriculture, Food and Environmental Sciences; and Business and Economics.
The University provides an excellent environment for learning, emphasizing the importance of faculty-student interaction in classrooms, laboratories, academic advising, and co-curricular activities. A favorable student-faculty ratio affords opportunity for meaningful interchange between faculty and students. Strong interests in teaching, research and community service are highly valued. More information about UWRF can be found at http://www.uwrf.edu/workhere/.
This is a full-time, twelve month, position as the Associate Director of the Facilities Planning and Management Department. The successful candidate will demonstrate strong abilities in leadership, supervision, facility project planning, project management, and communication. Anticipated Appointment date: May 1, 2017.
Specific Duties and Responsibilities:
This position reports directly to the Executive Director of Facilities Planning and Management and is responsible for leadership and oversight of all building and grounds maintenance functions. The Associate Director position is responsible for management of all in-house construction projects performed by UW-River Falls personnel. This position serves as a liaison to the Wisconsin Department of Administration, Division of Facilities Development (DFD) for state-funded construction projects.
The Associate Director of Facilities Planning and Management directly supervises the Building and Grounds Supervisor-Building Maintenance (Assistant Director), Building and Grounds Supervisor-Grounds Maintenance (Assistant Director), and the Engineering Specialist Management position.
Project Planning and Management:
Collaborate with campus user groups and departments to develop conceptual scope and budgets for complex multi-trade projects that support our campus mission and strategic plan.
Anticipate projects required to maintain the campus buildings and utility infrastructure at a high level of functional performance and efficiency.
Prepare formal project funding requests for in-house and DFD funded projects.
Prepare specifications and construction drawings for in-house projects and delegated DFD projects.
Interface with DFD project managers, architects and consulting engineers for design and creation of bidding documents for DFD managed projects.
Provide construction oversight to ensure that all in-house, contracted, and project work is performed per applicable codes and DFD specifications.
Provide information, coordinate and schedule the work with the in-house project crews.
Perform as a campus liaison on a wide variety of facilities related projects. Review and comment on project design documents. Inform and coordinate with appropriate campus users.
Provide insight in all design related work relative to campus energy conservation and management goals.
Supervision of Maintenance and Project Management Staff:
Directly supervise the Building Maintenance Supervisor, Grounds Maintenance Supervisor, and Engineering Specialist (Project Manager).
Provide overall leadership for the building and grounds maintenance programs, including indirect oversight of craftsworkers and maintenance personnel.
Direct the activities and effectively recommend the hiring, transfer, suspension, layoff, recall, promotion, evaluation and discipline of permanent, temporary and student employees as necessary.
Perform all necessary paperwork, accident reports, vacation scheduling and assignment of tools, equipment and vehicles. Review and approve on-line employee absence and time entry as necessary.
Assist in the development of goals, objectives and standards for work units and individuals. Track progress and quality of performance.
Motivate, evaluate and recognize individual and unit accomplishments and performance.
Detect and correct performance and quality problems. Ensure quality customer service.
Investigate, arrange remedial action if appropriate, and respond to offices and individuals as necessary in response to comments or complaints regarding services or policies.
Assign special projects or efforts as needed.
Oversight of Various Facilities Management Programs:
Develop overall goals, objectives and standards for program operations.
Develop and implement policies and procedures as needed to achieve effective and reliable program operations and goal accomplishment.
Track progress and make appropriate adjustments as needed to achieve goals.
Detect and correct quality or performance problems. Ensure that quality customer service is provided.
Provide oversight for management of campus building plans and record documents.
Supervise day-to-day activity for all facilities staff in the absence of the Executive Director.
Participate in the on-call emergency coverage for Facilities Management.
Perform other duties as assigned.
Five years or more of progressive experience in facilities management, construction management, architecture, engineering, or a directly related field.
Two or more years of experience as a supervisor and knowledge of effective supervisory, problem solving, and leadership techniques.
General knowledge of construction and remodeling methods, materials, and equipment commonly used in institutional or commercial buildings and grounds.
Ability to communicate effectively (oral and written) and the interpersonal skills necessary to interact with coworkers, supervisor, other staff, students and the public.
Ability to read and understand construction drawings and technical specifications for typical institutional or commercial buildings; including, civil, architectural, structural, plumbing, HVAC, electrical, and telecommunications.
A Bachelor Degree in facilities management, construction management, architecture, engineering, business, or a directly related field.
Ten or more years of progressive experience in facilities management, construction management, architecture, engineering, or a directly related field.
Experience in construction project management, maintenance management, leadership and supervision.
Experience working in a higher education university campus setting.
Knowledge of principles, equipment, methods, techniques and terminology used in operation, maintenance and repair of the building systems, including: plumbing, heating, ventilation, air conditioning, refrigeration, electrical, building automation controls, telecommunication cabling, etc.
Experience working with the University of Wisconsin construction projects with the Wisconsin Department of Administration, Division of Facilities Development (DFD).
Ability to manage work duties by planning, organizing, prioritizing, scheduling and expediting each request.
Ability to work collaboratively with students, co-workers, staff, outside contractors, and other professional workers.
Customer service and quality control experience.
Knowledge of principles and practices of administrative management including budgeting and planning, cost analysis, purchasing control, materials management, and labor resource allocation.
Knowledge of materials of construction, material/labor costs, estimating programs, and estimating resources such as R.S. Means, etc.
Knowledge of occupational hazards and safety precautions related to maintenance operations.
Knowledge of codes and standards related to building, fire safety, elevators, plumbing, fire protection, HVAC, electrical, etc
Knowledge of principles and practices of ADA regulations.
Knowledge of preventative maintenance programs and the ability to implement an effective program.
Ability to possess and maintain a driver’s license that meets UW-Risk Management requirements to operate UW-River Falls Facilities Management vehicles and equipment.
Familiarity with the following computer software applications: Microsoft Outlook, Word, and Excel.
Experience with TMA Systems-Maintenance Work Order Software.
Basic experience with AutoCAD software is beneficial.
Communication – Timely communicates with styles that are approachable and respectable; engages in active listening by holding interruptions and responding concisely.
Customer Service – Engage in all job-related interactions and activities with contacts from within and outside the University in a courteous and professional manner.
Change – Willingly anticipate, identify and adopt change.
Organization – Manage multiple tasks and effectively organize work to be as productive as possible.
Leadership – Support and nurture others in identifying potential solutions to work-related challenges.
Online applications are REQUIRED at: https://jobs.uwrf.edu/Materials not submitted electronically cannot be considered.
Letter of interest specifying qualifications and experience (cover letter)
An unofficial transcript (official copies of transcripts will be required if hired).
Provide the names, addresses, telephone numbers, and e-mail addresses of three references who can specifically comment on your ability, experience and professional preparation (references).
Inquiries should be addressed to: Alan Symicek, Executive Director Facilities Planning and Management firstname.lastname@example.org
Deadline to Apply: Initial review of applications will begin upon receipt. For full consideration, applicants should submit all required materials by April 6, 2017. A criminal background check will be completed on final candidates.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
UW-River Falls does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources at 715-425-3926.
UW-River Falls Diversity Statement: We declare that diversity and inclusivity are core values. We dedicate ourselves to build a culture grounded in principles of equity, social justice, and excellence. We fundamentally affirm and embrace the multiple identities, values, belief systems, and cultural practices of all individuals and communities. We will address fundamental issues of bias, discrimination, and exclusion.
The University is committed to creating an educational community which enhances student awareness and appreciation of diverse ethnicities and cultures and identities which actively supports tolerance, civility and respect for the rights and sensibilities of each person without regard to economic status, ethnic background, political views, sexual orientation, or other personal characteristics or beliefs. Awareness of and sensitivity to diverse ethnic and cultural heritages are especially sought in applicants.
UWRF is an equal opportunity, affirmative action employer subject to all state and federal regulations pertaining to non-discrimination based upon sex, gender identity or expression, sexual orientation, race, color, national origin, religion, disability, marital status, age, arrest and/or conviction record, veteran status, and membership in the national guard, state defense force, or any other reserve component of the military forces of the United States or the State of Wisconsin. All persons, especially women, persons of color, people with disabilities and protected veterans are encouraged to apply. Employment is subject to federal laws that require verification of your identity and legal right to work in the United States as required by the Immigration Reform and Control Act.
For a copy of the UWRF campus safety information, see http:www.uwrf.edu/Police/CampusRecordsCrimes.cfm or call University Police at (715) 425-3133 for a paper copy. This material includes crime statistics (Annual Security Report) and information on crime prevention, sexual assault, and drug/alcohol issues.