Position Overview: Manages the financial activities and performance for the Department of Medicine, Division of Cardiology (which includes both Broadway and Bayview campuses), involving clinical, affiliated institution funds, general funds, federal and/or private grants and contracts, and designated and discretionary accounts. Performs comprehensive analysis and projections, relating to business or research trends to improve Divisional operational and financial effectiveness. Oversees the development and monitoring of clinical, affiliated institution funds, general funds, and designated and discretionary budgets for the Division. Manages with the Division Administrator the overall fiscal budget submission to the Department of Medicine. Assists in grant financial planning and cost analysis. Analyzes complex financial data to ensure efficient use of resources. Ensures compliance with university and/or agency regulations and restrictions. This position may supervise several individuals across both campuses and reports to the Division Administrator for the Division of Cardiology with an indirect reporting line to the Director of Finance for the Department of Medicine.
Essential Job Functions:
Plan and conduct complex studies to determine the cost of business for divisional clinical programs. Analyze results and recommend necessary budget adjustments, and cost effective measures to the Administrator and Division Director.
Reports monthly on the financial performance of the Division to the Administrator, Division Director, and Department of Medicine Administration.
Direct and supervise the activities of divisional staff members with financial reporting and analysis responsibilities. Includes periodic and annual review, goal setting, etc.
Analyze complex financial data and extract and define relevant information using the various accounting systems and communicate necessary information to the Divisional Administrative Leadership Team.
Interpret the data to determine prior fiscal year performances and project future financial trends for current fiscal year and beyond.
Review costs and perform cost benefit analysis on all clinical areas within the Division and identify budget issues and provide fiscally responsible solutions to the Divisional Administrative Leadership Team.
Perform complex statistical, cost, and financial analysis of data reported in the various accounting systems.
Develop financial reports to aid in the development of fiscal year clinical, affiliated institution funds, general funds, and designated and discretionary funds budgets. Work with the Sponsored Team to add in all sponsored funding and unify sponsored, non-sponsored and clinical reports.
Analyze and interpret fiscal budget patterns and project future expenditures and revenue streams for all the clinical areas within the Division of Cardiology. Prepares reports for year-end estimates/reprojections of expenses and revenues.
Interpret and analyze divisional All Funds and identify negative variances and communicate information to Divisional Administrative Leadership Team. Seeks and proposes resolutions of negative variances and deficit balances.
Develop complex financial reports for forecasting, and trending to assist in developing business plans for new and existing clinical and/or research programs and recruitment of new faculty within the Division. Also, reconcile after each year to trend how the program or faculty member performed compared to the original business plan.
Actively and proactively leads various financial processes for the Division, including but not limited to, annual fiscal year budget development, reprojections of current fiscal year budget, quarterly preparation of contribution margin analysis, etc. These financial assignments may include, but are not limited to, developing complex and logical models, meeting with key stakeholders to ensure timely submission, reconciling schedules to ensure accurate submission and report preparation, responding to requests for information, and report preparation.
Monitor and approve departmental expenditures throughout the fiscal year. On a monthly basis review and reconcile expenditure statements for the department’s clinical, designated and discretionary accounts.
Prepare, process, and reconcile all affiliated institution agreements for the Division’s clinical areas.
Oversees the preparation and processing of invoices for Divisional clinical contracts and agreements; including on-call coverage, rent payments and moonlighting charges.
Disseminates the control salary report semi-monthly to divisional staff with an action plan to reduce any unfunded salaries.
Oversees effort reporting to ensure the Division remains compliant with Departmental policies. Also, allocates the effort funds semi-annually based upon Divisional guidelines.
Leads and coordinates all processes and transactions for fiscal year end close and opening. Will distribute assignments as he/she sees fit.
Uses various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate and/or format data and/or reports. Applies multi-application and integration techniques in computer systems to develop end user data sets and reports for financial decision making.
Designs complex financial reports utilizing the School of Medicine’s accounting system data and assists in the dissemination of information in various formats to the Division, automated emailed reports and server based data repositories. Responsible to import various data and creates complex database and spreadsheet reports for financial analysis as requested by the Division and/or Department
Performs complex statistical, cost, and financial analysis of data reported in the various information systems. Creates integrated financial reports for the Administration and divisions within the DOM. Develops financial reports for forecasting, trending, and results analysis
Works in formal and informal forums with departmental personnel in issues related to Human Resources, Grant administration, and financial management.
Applies a working knowledge of applicable laws and regulations; verifies documents for completeness and compliance with government and private agencies.
Identifies weak or non-existent administrative processes and works with leadership to develop corrective action plans. Performs financial analysis and reviews procedures and systems to determine appropriate solutions.
Minimum Qualifications: Bachelor’s degree in accounting, business or related field. Master’s degree preferred
Five years progressively responsible related financial experience required. Additional education may be substituted for some experience. Advances knowledge in the use of financial software applications, databases, spreadsheets, and/or word processing required
Supervisory responsibility: Supervises three Divisional staff and may direct the activities of staff or a function and/or represent the function at meetings.
Classified title: Finance Manager
Starting Salary Range): 67,114-92,219 (commensurate with experience)
Employee group: Full Time
Employee subgroup: Exempt
Schedule (hours/days): 37.5 hours per week; Monday-Friday
Location: East Baltimore
The successful candidate(s) for this position will be subject to a pre-employment background check.
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The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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